We had a fantastic teleclass with fellow organizer and email expert, Lauren Halagarda, recently.  It was called Dexox Your Inbox and one of the questions was whether she recommends using email folders for archiving. Now with all of our teleclasses you have to take the expert’s advise as just that – advice.  You can take it or leave it, but do give it some thought.  You have to listen to the teleclass to understand the entire context of her recommendation, but interestingly enough Lauren does not recommend archiving your emails using folders. 

She says “saving email is only helpful if you can find the email and the folders become overwhelming and confusing.”  Lauren recommends after processing your email, and she provides a process to do so on the teleclass, to archive emails in one folder.  Then use search sofware to retrieve information quickly.  She reviewed various search software tools on the call including her preferred software recommendation.   

Now, I know for many of you this may be a big change and seem like and odd recommendation.  I know for myself, I do like having a personal folder, a folder for my organizing company and one for A Red Bench.  I can still use the search tool she recommends making retrieval easy. But as I was listening to her I started thinking about a recent client who is an attorney and has to save every client communication.  Having one folder will help her tremendously, because right now she cannot stay on top of archiving them and the volume does not allow her to find anything. 

Think of your own clients where this one folder recommendation, along with a search tool, could save them time and frustration. To purchase Detox Your Inbox, visit the Audio Recordings page of our website and consider attending a future A Red Bench Teleclass.