Author Archive

Staying Motivated

Tuesday, February 2nd, 2010

Something new I am using in my office is a motivational bulletin board.   I do have annual goals and keep them with me at all times, but I’ve been feeling like I need more.  I needed something to call out to me and that I can see every day.  So I installed a bulletin board and magnetic wipe board in my home office.  I placed it next to some of my favorite photos of John and I and I look at it every day.  

The bulletin board has photos, inspirational quotes and things I treasure.  Some are things people have given more and others are clippings from magazines or something I found interesting.

 I use the magnetic wipe board to write the week’s top priorities and then create my daily To Do list from there.  So far so good - I crossed everything off my list last week.  I know its a challenge to stay on top of the never ending To Do list, but perhaps you can install something similar in your home or office.

Knowing What Paper To Toss

Wednesday, January 27th, 2010

The only way to keep paper under control is to let go of anything that is not needed or you will not use.  If you’re not sure if you’ll use it, think about your habits and if you’ve used something in the past.  Like coupons for example, if you have never used a coupon then why are you keeping the ValPak each week?   Every situation is different, so confirm with your accountant regarding your vital or tax papers, but here is a general list of paper you can let go of:

  • Toss ATM, bank deposit slips and receipts for everyday and minor purchases after you’ve checked them against your bank statement. 
  • Product solicitations for things you aren’t ready to buy.
  • Old magazines, books, and articles you haven’t referred to in the last twelve months.
  • Old research materials and literature.
  • Duplicates of documents.
  • Previous drafts of letters and proposals.
  • Information you already know.
  • Business stationery you no longer use.  (Keep one or two sheets in a history file and toss the rest.)
  • Early drafts of creative writing (unless you really do refer back to them).
  • Newspapers.  If they are more than a week old, they are ancient history.
  • Junk mail.
  • Expired coupons.
  • Coupons you won’t use.
  • Outdated schedules or planners.
  • Old greeting cards (unless they contain a very special message, select your absolute favorites).
  • Invitations to past events.
  • Expired warranties and service contracts.
  • Instructions for items you no longer own.
  • Expired insurance policies.
  • Investment and banking brochures that are available online.
  • Business cards from people whose names you don’t recognize.
  • Old tourist brochures from past vacations.
  • Road maps you haven’t referred to in ten years.
  • Solicitations from charities you don’t intend to give to.
  • Recipes you haven’t tried in three years.
  • College notebooks and textbooks.  (If you can’t part with them all, keep a box of your best papers and reports and let the rest go.)

*  A Red Bench is not responsible to lost, misplaced or discarded information.   

Want some additional help managing your client’s paper piles?  Attend Helping Clients Manage the Paper Crisis, attend our next teleclass on January 27th.  There is still time to Register! 

Get Your Clients Actions In Order

Thursday, January 21st, 2010

I love paper and love my files!!!  As an organizer, I am sure you to do.  I am not afraid to say that out loud, but that’s because they are organized and I can find things easily. 

Is This Your Desktop

Over the years, I came to recognize two commom issues with paper: it comes into our homes or offices in droves, and we have no idea what to do with it once it arrives.  Where do you put it?  How long do you keep it?   I get these questions daily.   And what about the computer, wasn’t that supposed to help with paper clutter?  Not really – the computer age has increased paper use by 60% over the last ten years.   

We will be tackling many of these common questions on our next teleclass on January 27, 2010, called Helping Clients Manage the Paper Crisis.  But from now until then, I want to pose a challenge for you and your clients.  Ask them to SORT and TOSS one small pile each night between now and January 27th.   The problem with paper is we don’t know where to start and so we never do.  Start small.  Look at the counter, the dining room table or your desktop.  SORT and TOSS one small pile from one location each night and you will be blown away at how much you can get done. 

If you want to learn more about how to Helping Clients Manage the Paper Crisis, attend our next teleclass on January 27th.  Register now! 

Save Your Clients From Paper Overload

Monday, January 18th, 2010

Many of your clients are drowning in paper and let’s face it: the paperless office is a myth.  Paper continues to be an enormous challenge and it’s our job to help clients understand where all this paper comes from and how to control paper flow in their homes and offices. 
 
A great tool for organizing client paper is theFreedomFiler.   We have been using the FreedomFiler for years and love this fabulous product.  Many of you have seen FreedomFiler at the NAPO Conference, but I am always surprised at how many organizers still have not checked it out. 

Here are some of the benefits:

  • Tax papers are available when needed, year after year.
  • Never have to clean and re-organize your files again; eliminate the need to set up new folders and re-label files each year.
  • Learn to evaluate your paper and assign a home based on how it’s used.
  • Know when to toss paper; no more fear of letting go.
  • Keep a centralized place for family and property records.
  • Color-coding allows for simple retrieval. 

For more paper organizing solutions, attend our next teleclasss on January 27, 2010, called Helping Clients Manage the Paper Crisis. 

Effecient Office Supplies

Thursday, January 14th, 2010
Recently I was hired by a local production company to use and critique a common office tool; a printer.   It was the HP Office Jet 8500 Wireless Printer and I have to say that love this printer.  I will be sad to let it go. 
 
While my official testimonial will not air until late February, I didn’t want to wait to tell you about this awesome product.  It’s can all-in-one printer with printing, faxing, copying and scanning capabilities.  It saves space and time being able to print from anywhere in your home or office.  Here’s who could benefit from the printer:
  •  Any small business owner who is short on space.
  • Any small business owner who wants to be efficient with their time avoiding trips to the copy store or spending extra money on a fax service. 
  • Any small business owner with multiple users.  You can print from anywhere in the office without a server. 
  • Families with multiple users.   Think about when your kids want to print and you are in the middle of something. 
  • Families with limited space. 

We are always looking for ways to make life simpler for our clients.  I highly recommend this office tool.  Check it out on HP’s website.

Kicking Off Continuing Education in 2010

Tuesday, January 12th, 2010

As a Certified Professional Organizer®, you are required to earn 45 organizing-related continuing education hours over a 3-year period.  As we are approaching the first re-certification for the inaugural exam, we are getting an overwhelming request for continuing education courses.   Therefore, we are tweaking our programming to include Continuing Education in 2010. 

These calls are designed to not only help you run your business and make you a better professional organizer, but also to help you teach and transfer the skills to your clients.   Here is our current schedule:

  • Helping Your Clients Manage The Paper Crisis
  • Reduce Time Spent On Email

Keep in mind in order to receive Continuing Education Credits (CEU’s) you must attend “live” interactive events and A certificate of attendance will be provided to attendees as well as an audio recording of the live call.  Depending on your scope of work, the calls may apply towards your continuing education. 

Register at http://www.aredbench.com/calendar.php

A Red Bench Spotlighted by Constant Contact

Friday, January 8th, 2010

Jason Meserve, an associate for Constant Contact wrote a spotlight article on A Red Bench and how we use Constant Contact to reach our audience.  Read on to find out how we use this e-mail tool to help us with marketing and reaching our clients.

A Red Bench Effectively Uses Email Marketing by Jason Meserve, Constant Contact

A Red Bench is a continuing education and resource organization that targets service-based businesses, such as designers, wardrobe consultants, professional organizers, and interior decorators. Founders Christa Wagner and Angela Ploetz started the company in 2007 after recognizing that small business owners don’t have a place to turn for continuing education and business development tools. (Christa herself owns another consultancy, called Savvy Solutions, and has experienced these challenges personally.) The duo host fee-based teleseminars featuring interviews with topic experts, and they also publish a monthly newsletter and an ongoing blog on topics ranging from work/life balance to pricing your business.

For the A Red Bench team, since the entire business is online, being able to promote their various e-books, live seminars, audio recordings and membership offerings — while cutting through the inbox clutter — is a challenge. “Everyone is overloaded with information,” Christa says. “We’re trying to communicate to them and do so effectively.”

As little as four years ago, that communication took the form of a PDF newsletter that was emailed around to customers. That is, until someone pointed Christa in the direction of Constant Contact Email Marketing. Now, the monthly communications go out as professionally-designed HTML newsletters. Christa and Angela also send out weekly email reminders about upcoming seminars and send customers directly to 1Shoppingcart for payment.

Christa and Angela continue to build A Red Bench’s database by collecting email addresses when clients register for their free audio magazine and other information available from the company’s Web site and blog. “They receive free, valuable tips in exchange for giving us their info,” Christa explains.

In an effort to save time and be more efficient, the duo also combines their blog writing with their newsletter production to ensure the content that gets mailed out is fresh and well thought out. “This way, I don’t have to sit at the computer and come up with a topic right then and there,” Christa says. “I blog on a frequent basis and always have relevant content available making the newsletter easy to get out the door.”

Christa loves Constant Contact’s reporting features, which allow her to track what customers opened in the newsletter or clicked to. They use the tracking information to better target those interested in a seminar offering, sometimes following up with a phone call. “Plus, it allows us to see what posts and articles are of most interest to our clients – that is extremely helpful.”

A Red Bench saves money and increases its reach by using Email Marketing, as opposed to another advertising media. “Our list is large — to advertise to that many people six times a month, I’m not sure how we would do that affordably,” Christa says. “That’s a huge cost savings. Our entire business is advertised through Constant Contact.”

If you would like to use Constant Contact, e-mail us at info@aredbench.com and get a $30 credit for your account with them!

Thank You For A Great Year

Thursday, December 31st, 2009
We hope you and your families had a wonderful holiday and we wish you all the best in the coming year.  It’s hard to believe the year has gone by so quickly, but so much has happened.  We hope you take some time to review your year; what made you happy?  What would you change? 
As we look back at our year, we are thrilled with all we accomplished.  We strive to bring you the best experts we can find on business and organizing-related topics.  Our job is to help you manage your business a little easier.  Here are some of the highlights:
  • We kicked off the year as a finalist in the “Most Valuable Educational Resource” category of the 2009 LA Organizing Awards.
  • We hosted our first booth at the NAPO Conference. 
  • We hosted our first Social Media Event where 8 trailblazers from this new phenomenon shared their tips and tricks on how to make the most of this amazing technology. 
  • We kicked off our Become An Infopreneur Program and have a class of organizers creating their very own information product. 
  • Christa presented, “From Organizer to Infopreneur,” at the POC Conference.
  • Angela was selected as a panelist for the 2010 NAPO Conference “Ask The Organizers” Panel. 
  • We were once again nominated in the “Most Valuable Educational Resource” category of the 2010 LA Organizing Awards.
What a year!  Sure, there are things we would change, but overall we are pleased.  We want to thank you for all your support.  We love working with you and look forward to what may come in the new year! 
Happy New Year!

Happy Holidays From A Red Bench

Wednesday, December 30th, 2009

As 2009 comes to a close we would like to thank you for your support over the past year. The year has posed some ups and downs, but we are glad to work through it together.  We look forward to providing you with continued educational services and products in 2010. 
 
We wish health, happiness and prosperity to you and your families this holiday season and throughout the New Year. Thank you for for the opportunity to work with you. 
 
Let’s make 2010 the best year ever!
Christa Wagner & Angela Ploetz

Visit our website for educational tools and resources to grow your business.

Continuing Education Series

Wednesday, December 16th, 2009

As a Certified Professional Organizer®, you are required to earn 45 organizing-related continuing education hours over a 3-year period.  It has come to our attention that in order to receive Continuing Education Credits (CEU’s) from the BCPO you must attend “live” interactive events.  Therefore, if you attend our teleclasses “live” you may use them for your CEU’s.  

As we are approaching the first recertification for the innagual exam, we are getting an overwhelming request for continuing education courses.   We are in the process of developing a Continuing Education Series, that will kick off in January, and would like to to know what you need?

Email us at info@aredbench.com and let us know what  organizing related classes would be helfpul to your business.  We look forward to working with you. 

A Red Bench offers continuing education for professional organizers and small business owners.